If you’ve been watching the rapid rise of AI in the workplace, you’ve probably noticed a clear shift: AI skills are no longer optional. A recent Fast Company article put it plainly: “Companies should embed AI literacy into career development, not treat it as a nice-to-have.” For administrative professionals, who are often at the center of communication, coordination, and workflow within their organizations, this is a big deal.
And now, with OpenAI’s release of GPT-5, the latest version of ChatGPT, there’s even more reason to explore what AI can do for you and your career. GPT-5 is faster, more accurate, and more capable than ever, with smarter reasoning, stronger writing support, and integrations that make it a true workplace ally.
Why Admins Should Care About GPT-5
In ASAP’s 2025 State of the Profession Report, AI adoption among administrative professionals has already made a noticeable leap. Over 40% of surveyed admins reported actively using AI tools like ChatGPT in their daily work—up from just 26% the year prior. Those who use AI are 1.5 times more likely to describe themselves as “highly efficient” and report saving an average of 3–5 hours per week on routine tasks. The takeaway? If you’re not experimenting with AI yet, you’re leaving both time and productivity gains on the table.
What You Might Be Missing (If You’re Not Using GPT Yet)
Imagine saving time on email drafting, getting meeting summaries instantly, and even automating routine tasks without switching tools or opening Excel. That’s the potential of tools like ChatGPT—and even more so with the launch of GPT‑5.
What’s New with GPT-5
GPT‑5 improves on GPT‑4 in ways that matter. Here’s what you need to know:
| Capability | GPT-4 | GPT-5 (What’s New) |
|---|---|---|
| Reasoning & Accuracy | Good but can make mistakes | Much sharper logic and up to 45% fewer factual errors |
| Context Handling | Can review a few pages | Now handles long documents and chat histories thanks to a huge context window |
| Multi-task Support | One mode at a time | Auto-select system routes your task to the best mode, whether speed or deep thinking |
| Writing & Coding | Solid help with drafting and some code support | Polishes tone better, generates polished frontend code or even apps from a single prompt |
| Tone & Personality | Reliable, but sometimes too formal | Offers custom tone options and is being tuned to feel warmer |
Why This Matters in Your Work
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Get answers you can trust – When you need a board-meeting recap in under an hour, GPT-5’s improved reasoning helps you pull key points and action items without spending half the day double-checking.
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Tackle varied tasks in one place – From rewriting a last-minute email from your executive to drafting a multi-city travel itinerary, GPT-5 shifts seamlessly between tasks so you’re not juggling multiple apps or versions.
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Match your pace to your priorities – If your exec needs talking points for a call in the next 10 minutes, “Fast” mode delivers quickly. For compiling a quarterly report with financial data, “Thinking” mode digs deeper for greater accuracy.
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Make it feel like your own – Whether you’re creating a formal client update or a friendly internal memo, you can set the tone so every message sounds consistent with your voice and your organization’s style guide.
Ready to Take Your AI Skills Further?
GPT-5 is another reminder that technology isn’t slowing down, and neither should your professional growth. The admins who thrive in this new era will be the ones who embrace these tools, experiment with them, and adapt them to their unique workflows.
For an even more targeted snapshot of AI tools and their impact on the administrative profession, check out our downloadable slide deck featuring top stats from ASAP’s 2025 State of the Profession Report. It transforms complex research into clear data, making it easy to see how AI adoption has more than doubled in a year, which tools are leading the way, and which skills are most in demand right now.
If you’re looking for practical, hands-on training to sharpen your AI and tech skills, ASAP has you covered. From in-depth webinars and on-demand courses to immersive training events like the Administrative Professionals Conference and EA Ignite, our programs are designed to help you build confidence and expertise in the tools shaping our profession.
