AI and Automation Strategies for Hospitality Operations Managers

May 20, 2024


AI For Hospitality Managers

The hospitality industry is officially in the era of the millennial and Gen Z traveler, and they’ve packed a brand new set of values and expectations in their luggage. No longer satisfied with cookie-cutter experiences, they crave personalization, technology integration, and environmental consciousness in their travel adventures. 

As the hospitality industry evolves, embracing innovation is not just a choice—it’s essential to stay ahead of the competition. Hospitality project managers must recognize the urgency of adapting to artificial intelligence and automation to meet the demands of the contemporary traveler. Here, we explore practical strategies to leverage AI and automation to personalize customer experiences and streamline hospitality operations.

The Rise of Lifestyle Travel: Crafting Unique Experiences for Contemporary Guests

Gone are the days when travel was merely a means to an end; for the contemporary traveler, it's a lifestyle choice—a pursuit of experiences over possessions. Often delaying marriage and children, millennials and Gen Z prioritize travel for self-discovery and enrichment. Charged with satisfying the evolving needs and desires of contemporary travelers, operations managers must reimagine the guest experience to prioritize personalization, technological integration, and environmental consciousness.

A recent Deloitte report underscores the critical role of internal teams, particularly hospitality project managers and operations professionals, in discerning, innovating, and aligning internal and external systems on the adoption of new capabilities. With older generations aging out of travel and younger demographics embracing nomadic lifestyles, innovative operations managers have the potential to be the architects of a new era in travel, one defined by unparalleled guest experiences.

Meeting the Demands of Experience-Driven Guests


AI holds immense potential for tailoring experiences to individual preferences, providing guests with personalized recommendations, anticipatory service, and seamless interactions throughout their journey. From suggesting personalized amenities based on past stays to optimizing room assignments and check-in and check-out processes, AI-driven systems can elevate the guest experience to new levels of satisfaction.

Here’s how:

  • Develop Detailed Guest Profiles: Operations managers should oversee the collection and management of guest data from various touchpoints, including booking platforms, loyalty programs, and on-site interactions. Work closely with frontline staff to capture accurate and comprehensive data, including guest preferences, special requests, past experiences, and demographic information.

  • Anticipate Guest Needs: AI-driven predictive analytics can help forecast guest needs and behavior based on historical data and real-time inputs. Use this information to forecast guest interest in room amenities, dining options, leisure activities, special services, and more. 

  • Design Personalized Amenities: Collaborate with various departments across the organization, such as housekeeping, food and beverage, and guest services, to design personalized amenities. Gestures could range from handwritten notes, local treats, and customized room amenities to personalized menus and concierge recommendations for local attractions, restaurants, and activities based on guest interests and preferences. 


AI-powered booking platforms and apps offer guests a seamless and personalized booking experience, enabling them to preselect room preferences, check-in and out effortlessly, and access personalized recommendations and services throughout their stay. These solutions not only enhance the guest experience but also streamline operations. 

How to craft seamless guest experiences:

  • Offer Preselection on Essential Preferences: Allow guests to design their experience from the beginning, selecting their preferred room type, location, bedding configuration, and any special requests. 

  • Collect Feedback at Multiple Touchpoints: Gather feedback through surveys, reviews, social media channels, and direct guest interactions to identify pain points, bottlenecks, and opportunities for improvements in guest experience. 

Explore AI Essentials to Redefine Hospitality Excellence

As the hospitality industry evolves to cater to the lifestyle-oriented guest seeking personalized and unique experiences, the role of innovative technologies like AI and automation becomes increasingly essential. Staying informed about emerging technologies like AI is crucial for hospitality professionals to stay ahead in a personalization-focused environment. 

Want to learn more about the potential of AI in hospitality? Learn how to leverage introductory AI tools for creative problem solving in our webinar Creative Problem-Solving Using AI + Tech. We delve into practical strategies for integrating AI into your operations and unlocking new possibilities for guest satisfaction.

Watch Now!

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