There are several components you may want to include in your overall project management system, such as:
You don’t need to get too elaborate with your project management materials either. In fact, you probably already have everything you need within an arm’s reach! Let’s look at a couple of examples.
Individual Projects: Creating Your Administrative Procedures Binder
A procedures binder showcases your value to your executive and company, makes it easier for others to fill in for you when necessary, and allows you to delegate tasks when your own plate is full.
For this project, you need a sturdy three-ring binder (Avery Heavy Duty Viewor Ultralast®Binders work perfectly), tabbed dividers, sheet protectors, a list of office duties, and a good procedures documentation template. With these supplies, creating your administrative procedures is a simple project that you can organize and easily maintain.
When choosing dividers for organizing your binder, here are a few things to consider:
Team Projects: Marketing, Sales, H.R., and more!
Not every project is as easy to manage as creating your procedures binder. The more team members you need to collaborate with, the more difficult the project becomes. As your projects get bigger, so does your need for organization.
When I worked for an insurance company, my team developed life insurance policies for the banking industry. We were responsible not only for generating the products, but also creating the marketing materials, making sure they remained compliant, supporting and training the sales team, and supporting the banks as they began to implement the products.
When I coordinated human resources duties for my company, I needed to maintain several different binders for things like attendance, benefits, new hire orientation, training, personnel files, etc.
Even if you do use project management software for these types of projects today, you still need a system for managing the paper materials that cross your desk. This typically means plenty of three-ring binders, tabbed dividers, and detailed forms and checklists.
When choosing dividers for bigger projects, here are a few tips to consider:
Big projects require effective systems. With systems in place, you can share them with others so they can benefit, too. It makes life at the office a lot less chaotic and keeps your projects running smoothly throughout.
© 2017 Julie Perrine International, LLC
Julie Perrine, CAP-OM, is the founder and CEO of All Things Admin, providing training, mentoring and resources for administrative professionals worldwide. Julie applies her administrative expertise and passion for lifelong learning to serving as an enthusiastic mentor, speaker and author who educates admins around the world on how to be more effective every day.