There are plenty of spreadsheet programs out there. However, few have the sheer power and adaptability as Excel. There is a reason why Microsoft Excel remains one of the most used business applications. It also allows you to use the program in any language without any real learning curve.
To fully harness the power of Excel there are hundreds of shortcuts and formulas for your disposal. You can even craft your own. While creating your own shortcuts is for experienced power users, there are still a number of helpful shortcuts you absolutely have to know if you regularly use the program.
Here are some of the best you need to begin using right away:
If you need to edit the formula for a particular cell, you don't need to go up to the toolbar. That takes too long. Instead, press down "F2". This allows you to then edit the current formula. When you're finished simply press the "Esc" button to return to your input mode.
Do you have a Formula Calculation you need to be made but Excel isn't performing the calculation. You can manually force Excel to perform this calculation by pressing the "F9" button.
Sometimes it is helpful to leave yourself a comment within a cell. Perhaps you want to remind yourself of something that you may forget the next time you log on. Or maybe several people use the same spreadsheet and you need to leave the other individuals a note. Instead of sifting through the tool bar at the top of the screen all you need to do is hold down "Shift," then press "F2." This will bring up the comment option.
If you want to remove a comment just right-click the comment and choose "Delete Comment."
Have you ever been in the middle of a cell and, while looking over the information, have the feeling that the formula isn't accurate? Or perhaps you can't remember what formula is running in individual cells. Whatever the reason, you can check out the current formula within the cell by pressing down "Ctrl" and then "-". To exit out of the formula display just press "Ctrl" and "-" again.
Maybe you don't need to see just one formula but instead you need to check all of them. Clicking on each individual cell will take far too long. Instead, all you need to do is hold down the "Ctrl" and "Alt" buttons, then press the "]" button. This will instantly show you the formulas for the spreadsheet.
When you want to close out the audit simply repeat the hotkeys but press the "[" button instead".
There are a number of easy to remember formulas you'll want to take advantage of. These are easy to remember (and you can write them down and stick them on your desk to help you remember).
These are some of the easier to remember shortcuts and formulas available to you in Excel. If you're interested in taking a deeper dive into the software there are certificate programs that will educate you on how to use everything found within Microsoft Excel.
For individuals who spend most of their day in Excel this may be a valuable form of education as it will speed up your productivity (it will also make you more attractive to businesses looking to hire on Excel professionals).
Whatever your desired skill level for Excel though, now is the perfect time to begin utilizing these different shortcuts and formulas the next time you launch the application.
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