Top 10 AI Tools for Admins

April 26, 2023


An administrative professional sitting at his desk on his computer, implementing AI tools at his job.

Artificial Intelligence (AI) is transforming businesses across the globe. If you are an administrative professional, AI will simplify your life and job duties. Staying current with AI tools can help you to stay ahead of the curve and get ahead in your career. 

With the right AI technology, your day-to-day business processes will be more streamlined and efficient. Businesses and admin professionals at all levels are already benefiting from AI tools. Whether you run your own small business, manage a large team of employees, or work independently, there is an AI tool for you. 

Let’s take a look at ASAP’s top 10 AI tips for executive assistants and admin professionals today.

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What AI Tool Do You Most Need? 

AI is more than a trend. This technology is taking hold in professions across the world and it is here to stay. As of 2023, 35% of companies across the world are using AI. Furthermore, 42% of companies are analyzing and testing AI technology with further plans for implementation. On top of that, 4 billion devices across the world currently have AI-powered assistants, and this number is projected to reach over 8 billion by 2024. 

Don’t get left behind in your profession during the AI boom. Our technological world is continually evolving, and it’s important to stay current and well-versed in these advancements. This way, you and your career can grow with them. 

To start implementing AI technology into your profession, start with these three steps: 

  1. Do your research on the different AI apps and technologies available today. 

  2. Examine your job duties and take note of which AI tools you could most benefit from. 

  3. Start testing and trying various AI apps until you find the best fit for you and your job. 

Figuring out which AI tool you most need and like can be a fun experience of personal beta testing. Plus, the more AI products you research and experiment with, the more knowledge and experience you’ll gain.

10 AI Tools For Admin Professionals 

There are many AI apps and programs available today, including the popular ChatGPT and Bard. Here are some more of the best AI tools admin professionals and executive assistants can implement today. 

1. Jasper

Jasper is an AI writing assistant. This platform offers AI-generated templates, blog posts, email drafts, marketing copy, and more. 


This award-winning platform is a voice generator and text-to-speech app. It produces voices that resemble real humans, across a variety of topics such as banking, education, gaming, and news. 

3. Fireflies 

This AI intuitive meeting assistant records and transcribes meetings, calls, audio files, and more. In addition, you can search for and narrow down specific topics, allowing you to review a two-hour meeting in less than five minutes. 

4. Pictory 

This AI video generator simplifies video making, allowing you to edit, create, and design high-quality videos. Whether you're making highlight reels, trailers, or short social media clips, this app can do it all. 

5. Murf

Like many AI platforms, Murf is a text-speech generator. However, with this app, you can customize speed, volume, pitch, pronunciation, and more. 

6. Speechify

Speechify can be used to take text in any format and transform it into natural, human-sounding speech. Everything from emails, PDFs, and docs can be turned into audio and listened to and shared with colleagues. 


If you work in sales or support someone who does, this AI-powered engagement app is transformative. It will help you to set up appointments, draft responses, target new prospects, and schedule outreach sequences. 

8. Tidio

Tidio offers an easy to work with live chat that can be implemented into your business's website. With this AI chatbot, your business can chat with and help customers in real time, any time of the day. 

9. Anyword

This copywriting tool is great for anyone working in the marketing profession. This AI platform can be used to create blog posts, adverts, landing pages, emails, and more. 

10. Clockwise 

Clockwise’s AI technology works to create more time for you and your team. This platform is used for synchronizing calendars, scheduling meetings and events, and organizing your daily and weekly time blocks. It also sends you analytics on your production and how you spend your time on the clock. 

Stay Current on Your AI Knowledge with ASAP 

If you want to stay current on your AI knowledge and training, lean on us. At ASAP, we provide helpful articles, resources, training events, and more to keep you learning and advancing in your administrative career. 

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