10 Tools That Make Executive Assisting Simple

June 5, 2023


Executive assisting can be challenging at times. This executive assistant is smiling at her desk in front of her laptop. She's made her job seamless thanks to additional tools and technology.

Executive assisting requires you to work in a fast-paced environment with efficiency and accuracy. You must be able to multitask, juggling multiple projects and action items at once. Additionally, you will need to take on new projects while continuing to get your regular day-to-day tasks done. 

Fortunately, there are many great tools available today for executive assistants. There are apps, software programs, and hacks to help you automate certain tasks and manage your time efficiently. Let’s take a look at some of the top 10 tools that help to make executive assisting easier.

What You Need as an Executive Assistant 

With everything from scheduling apps to virtual travel planners, there is likely an executive assisting tool you are not currently using. Let’s dive in and see which of the following could help to simplify your job. 


Expensify is an expense management tool for business expenses. This app is mobile-friendly and allows employees to easily upload their mileage, work expense receipts, and reimbursement requests. If keeping track of expenses for your executive is one of your responsibilities, consider Expensify to simplify the process. 


Calendly is a great way to keep your executive's meeting calendar organized. Within this app, you can set availability, block out portions of the day, and set up conferences or one-on-one meetings. Plus, this app will send reminders via text or email for you, saving you the trouble of having to confirm appointments all day. 


If you often help plan Board of Directors meetings, luncheons, or work events, then you should consider Ezcater. This service allows you to easily connect with caterers and restaurants, so you can better handle catering for retreats, meetings, and work parties. 


This app provides an excellent way to keep projects on task and track time. With Clockify, you can assign tasks, see how long each team member is taking on their tasks, send reminders or deadline updates, and much more. Clockify can also be a good tool for project management. 


Do you spend too much time editing and proofreading your emails, interoffice memos, and presentation slides? Grammarly is a great tool that autocorrects and edits for you as you type. It not only checks for spelling and grammar errors, but it also gives you writing advice to keep your work concise and clear. 


If you are not utilizing Dropbox as an executive assistant, you should be. This is the most efficient and easy way to store and share information, which is a vital function in executive assisting. 


Canva is a great creative design app that many administrative professionals use. With Canva, you can easily create beautiful flyers, invitations, social media posts, and more. It also allows you to share your designs via link, PDF, Jpeg, and many other formats. 

Tiny Scanner 

Executive assisting often requires you to disseminate information while you are away from your desk. Perhaps you are running errands or out of the office, but still working that day. Tiny Scanner allows you to use your smartphone or tablet as a scanner. With this application, you can take high-quality photos of documents or memos and convert them into PDFs. Then, you can easily send them out via email or text message. 


LastPass is an easy and secure way to store login credentials to various emails, websites, software applications, and more. It will autofill logins for you and also gives you the option to grant access to select employees, without sharing the passwords. 


Quip is a great way to collaborate with teammates from various offices and locations. It allows various employees to work on spreadsheets, presentations, and documents together, all while working remotely. 

Improve Your Efficiency and Watch Your Salary Grow 

If you want to see your executive assistant salary increase, start using some or all of the above tools. You will become more efficient and organized, and it will not go unnoticed by your team. Additionally, continue to educate yourself on advancements in your field. Sharpen your skill set with ASAP’s continued training and administrative professional resources.

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