Top Five Software Solutions for Administrative Professionals

December 11, 2023


An administrative professional sits at her desk and uses the computer, demonstrating software solutions for admins.

In any office setting, administrative professionals wear multiple hats: solving problems, supporting various team members, and never breaking a sweat. The complex role of an administrative professional can be simplified, however, through the help of modern and efficient software solutions. 

Ultimately, these tools can help to streamline mundane tasks and keep operations moving in the right direction. Let’s explore the most valuable and powerful software solutions that every admin professional should have in their corner.

The Most Efficient Project Management Software

The modern administrative professional has a hand in several tasks and responsibilities and often oversees myriad projects.

With a job responsibility of this caliber, project management software is the most efficient tool to stay on top of tasks, meet deadlines, and communicate effectively with all team members. Other departments within your company may already use these tools, making it even more critical for any contributors to have access to them. 


Arguably the most popular PM software amongst administrative assistants, Trello is a highly efficient tool. Admins can use it for individual tasks or as they work with other departments. 

Trello is easy to learn and features an intuitive design, so you’ll quickly learn the ropes. Additionally, the Boards and Cards within the platform make it easy to collaborate and provide quick updates. Trello also offers a fantastic mobile app for task management on the go. 


Asana helps to organize an individual’s workload to reduce clutter and free up more space for productivity. For admin assistants who work with various internal teams, organizing and prioritizing tasks can be overwhelming. The same rings true for executive assistants who support an executive's work and take on their own work as well.

Asana understood the struggle and created a visually stunning solution to ensure productivity and efficiency are at the forefront of every workday. Whether you prefer lists or boards, to-do lists, or templates, Asana has a solution that will work for admins and the teams they support.


Monday is another popular digital workspace organizational tool that admin professionals rely on for their projects and deadlines. Monday supports teams large and small. Overall, admins can create spaces for their immediate team, leaders, and the various departments they assist. 

Monday also offers streamlined workflows, where users can update project statuses, move tasks along, and save time for critical projects. 

The Value of Workspace Tools and Editing Software

There are many other tools worth having in your toolbelt, regardless of your role in the organization. 

A workspace tool offers productivity, collaboration, and communication all in one place. For in-person, virtual, and hybrid companies, this type of software is, without a doubt, needed to run a business effectively. Options include Microsoft 365 and Google Workspace. Let's look closer into the latter as a prime example for collaboration with both your internal team and external stakeholders.

Google Workspace

Google is a hub of communication and collaboration for organizations of all sizes and functions. With powerful tools, including Gmail, Docs, Sheets, Forms, Slides, Chat, and Calendar, admin professionals can create documents, schedule meetings, work on spreadsheets, edit presentations, and much more. 

The best part is everything within Google Workspace exists in the cloud and empowers real-time collaboration within organizations.

Editing Software

The right editing software for you is dependent on what you most want to simplify in your daily work as an admin professional.

If you need a tool to help you with business writing and proofreading, Grammarly is a strong option. If you're tasked with creating slide decks, social media graphics, and other forms of dyanmic visual content, Canva may be your best bet. For a PDF editor, Adobe Acrobat has long been the leader in this space. 

Sharpen Your Skills with ASAP’s Resources

In any admin role, showcasing your organization, collaboration, and management skills will put you on a fast track for significant career growth. ASAP is here to help you with free training resources that include webinars, downloads, articles, and much more.

Our content empowers you to try new things, whether that's using a new platform, collaborating with a new team, or taking a course to broaden your skills. Join ASAP as a member today!

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