Venue Selection, Contracting, and Execution: Tips to Better Off-site Meetings and Events


Trainer: Joan Eisenstodt

Many say and still believe that meeting and event planning is ‘not brain surgery’. Yet those of us who do the work know that the intricacies require myriad details and considerations. A selected venue needs to meets the expectations of the stakeholders and fit with our knowledge of what will work best. The contract needs to include every necessary detail to protect the involved parties. And then there’s all the rest! Executing the event, planning for contingencies (weather – good and bad!), safe food and beverage, finding appropriate speakers and entertainment, and ensuring the safety of those who attend.  

By participating in this webinar, and learning from an experienced meeting professional with decades of experience meeting the needs of a variety of clients, you will:

• Gain a greater grasp of questions to ask to protect against ‘hidden’ costs and conditions;
• Develop insights into the details of contract issues to include; and
• Improve your understanding of best practices to ensure the events and meetings are executed with as few errors as possible.

BONUS HANDOUT: Contract Negotiation Checklist

About Joan Eisenstodt:  Joan L. Eisenstodt brings extensive expertise is in revitalizing conference programs, facility and vendor negotiations and contracts, conducting training in ethics, risk management, contracts, negotiations, and general meeting management. She is active in the hospitality industry and has served her community as a hospitality industry expert witness, as a board member for renowned meetings industry groups like the Journal of Convention and Event Tourism and Meeting Professionals International (MPI), and serving on Ethics and Diversity committees for ASAE. You can find her on social media and read more about her at


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August 22, 2017

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