It’s no secret that artificial intelligence (AI) has changed and will continue to change the business landscape. From healthcare offices to content creation, every industry is impacted by the power of AI.
AI tools can be leveraged as helpful resources to handle menial and routine tasks so administrators can focus on more pressing matters. Let’s explore how administrative professionals can use AI to their advantage.
From setting meetings to sending emails, generating reports, and managing data, the tasks of an admin are never-ending. Consider the following tools if you need AI to support specific components of your daily workload.
Do you feel overwhelmed with your daily to-do list? When 2 p.m. rolls around, and you finally get to your tasks, it can be challenging to know what to prioritize.
AI tools like Dewey help admins manage their to-do lists by sending SMS text message reminders throughout the day. You can set reminders and “nudges” for open tasks that need to be completed. Notion is another strong AI-powered option to help keep busy admins and EAs productive and on track.
Whether you’re managing entire teams or a busy executive’s calendar, scheduling can be draining and stressful. AI virtual assistants like Clara can analyze calendars and find the best meeting times for everyone involved. EA Buddy is another great AI-powered scheduling tool.
For bigger teams or sales demos, Scheduler AI is proficient at managing large-scale meetings, discovery calls, and more.
If you spend significant time attending meetings and taking notes, your days will become much more open.
An AI tool like Rewatch can record, transcribe, and summarize meetings so all attendees can access the information afterward. Microsoft Teams can do this now too, and if your organization allows it, you're further covered with the power of the Microsoft AI assistant, Copilot.
AI tools are designed to save you time and energy when analyzing data, creating reports, and sharing information within your organization. Today, AI tools can supercharge your spreadsheets to help you be more efficient and effective. If you work in Excel, integrating Copilot could be a gamechanger.
Other AI tools like Tableau can help to deliver critical data and insights into visual or numerical reports.
Administrative professionals do a fair amount of writing — from emails to marketing copy, social media posts, meeting minutes, and more. If writing isn’t your strongest asset, AI can help. Here are some solid AI writing tools to improve your skills while saving time.
Jasper is one of the most widely adopted AI writing tools. This is likely because of its functionality and ease of use with AI-generated templates, blog posts, email copy, and more. Jasper integrates into platforms via an API or as a browser extension.
If you are tasked with summarizing documents, QuillBot could become your new best friend. QuillBot summarizes and paraphrases long and short-form content, offers translation functionality, provides synonyms, and much more. If you’re rewriting existing content and looking to improve readability and quality, QuillBot is a surefire tool to add to your arsenal.
Admin professionals can use Rytr for anything from social media posts and pitches to content briefs and ad copy. You can choose from 20 tones and styles to ensure the organization’s branding and messaging are accurately represented.
Looking for other options? Give Claude, Scribe, Google Gemini, or ChatGPT a try, if you haven't already. Tools you might already be using, such as Grammarly, Canva, and even LinkedIn, have AI integrated now, too.
New technology is not the enemy. In fact, adopting AI tools shows you know how adapt to change and stay ahead of the curve.
Want more information on AI and new tech trends? Explore ASAP's training resources so you can grow your skill set and gain confidence as an administrative professional.
Welcome to the ASAP Circle, a community platform for peer-to-peer conversation on trending topics, professional challenges, and shared experiences. We even have designated spaces for weekly Tuesday Coffee Breaks.